Harstad municipality received a reprimand by the municipal auditor for a food bill of 2500 compared Rema 1000 ended with the municipality paid 2.5 million kroner to the food supply chain .
Actually there was only one comma disappeared and a zero that was added. For the council meant that the relatively modest bill was so great that the auditor believes the municipality should have had better procedures for attestation and guide.
It was during a session of VAT compensation claims in Harstad municipality, that municipality auditor uncovered failure of internal procedures in the municipality, writes Harstad Tidende.
– The error here has happened in the invoice receipt at the reading / scanning of invoice. Neither person in invoice receipt, authoriser or assigns discovered the error. And the amount was paid.
By reconciling leverandørreskontoen discovered municipality error and got notified the vendor relationship before payment was registered on the vendor’s bank account.
Rema 1000 has repaid the amount, type auditor Inge Johannessen .
– There was a failure in us, but fortunately it was discovered in the internal control. We got in touch with Rema 1000 before they had money in the account. The amount was paid back immediately, said Councilman Hugo Thode Hansen Harstad Municipality when Aftenposten rings.
As if that was not enough.
The auditor also discovered that the municipality had paid double for the beds to a local nursing home.
Paid double up beds to 1.3 million
In this case, the supplier sent out two invoices with different invoice number.
Despite that the sum of each of the invoices was 1.3 million, the two invoices attested as having two hour intervals – by the same person.
The reason that the supplier sent two bills were the municipality wanted electronic invoices instead of paper invoices. Contractor had already sent the paper edition, but nevertheless chose to send a new electronic invoice.
Both invoices were thus directed, notarized and paid.
Three months after the municipality received money back, the newspaper said.
In both cases it was the municipality routines guide and attestation that failed.
Forgot to send credit note after the fault was discovered
When it came beds discovered nursing itself that suddenly lacked money to fixtures and equipment. Project Manager so that the invoice was paid twice.
As if that was not enough:
After the project manager had found the error and vendor was notified followed not the municipality up that credit notes and settlement was received. This happened only when the municipal auditor grabbed the case.
– In both cases worked internal control, said Hansen told Aftenposten.
– We have now had a review and tightening of routines attestation and guide. We have taken this up with the persons concerned, in addition to that we have gone through this in general, says the alderman.
He adds that when the error first occurred, it is important that they learn from it and gets better.
– While it is good to know that the internal control work. In connection with the beds we were constantly agreed with the vendor that the money was to be repaid, they had just forgotten to send credit, he said.
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